kevhenne.com

Category: Google Workspace

  • Office and Productivity Alternatives in 2026

    Office and Productivity Alternatives in 2026

    When it comes to using software and apps outside of your operating system, many products and services are now requiring you to pay a monthly or yearly reoccurring charge. When you add everything up, it’s going to get expensive.

    This is when consumers and businesses alike start looking for other ways to be productive without these fees. Some apps offer online services, such as Canva or even the free version of Microsoft Office 365, but they will gather your data in place of charging you a fee which raises privacy concerns.

    So, where can we go since Microsoft no longer includes Office installed on your PC, or where can we find a more universally compatible office software suite outside of Apple’s productive trio of Pages, Numbers, and Keynote?

    The answer is Open Source. 

    Open Source software isn’t what most people think it is. The minute someone hears, ‘open source’, especially Apple devotees, they think of Google and Android which some feel that this is an immediate red flag.

    While Android is actually created from a Linux distribution, and so is iOS and Mac OS in a nutshell, they are both derived from Unix. I’m not going to go into great detail about the differences here, but you get the idea.

    Anyway, back to the Open Source software idea. Open Source is distribution of Operating Systems and Applications created by developers in their free time which the code of the software can be modified to fit a need. This means that as long as you download an app or software from a reliable source (I always go to the original developer) you’re probably not going to have any issues. Maybe a bug here and there, but these developers are very efficient in fixing issues once they come up.

    Now, let’s talk about the Office software alternatives I use and would highly recommend.

    Microsoft Office. MS Office has been around for ages – since Windows 95. This software used to come included with Windows when we paid for a windows license or upgraded our operating system. Today, Microsoft Office (now known as Microsoft Office 365 Copilot) charges a monthly or annual fee to use the product. There is a free version available online, but this offering probably collects data.

    As an alternative to Microsoft Office, and also the software I used to type up this article, is called LibreOffice. LibreOffice has also been available for many years, and is also the most popular Open Source version of an Office based product with paralleled compatibility with the original Microsoft Office. So, you could use this software in business, as a student writing a paper for class, or even for simple everyday use. The best part about LibreOffice is that it is not associated with an online server or ‘cloud’ service. It is installed and operates directly from your PC, Mac, or Linux computer. This means you have control over the data – your data and where you store it. 

    Outlook | Gmail

    Personally, I started using Mailspring recently for my personal and business email. It was very easy to set up and again, it’s Open Source and runs directly from my PC. 

    What about Creative Software?

    Adobe, the suite of software that has become even less affordable than Microsoft Office, also has a monthly or annual fee attached to it. These fees are absolutely abhorrent. So, let’s look at some Open Source software available for Windows, Mac, and Linux. 

    Adobe Premier Pro and / or After Effects

    • DaVinci Resolve – not open source, but there is a free edition
    • KDEnlive – Open Source and is favored by the Linux community
    • CapCut – Not recommended. Easy to use, but tied to a server like Canva.

    Adobe Photoshop

    • G.I.M.P. – Open Source and used vastly by Windows and Linux users
    • Darktable – Open Source 
    • Krita – Open Source Paint application
    • Inkscape – Open Source Vendor Graphics software
    • Blender – 3D model software

    These are just a few of many apps that are Open Source and can be used on almost any operating system as an online service (server) or stored locally on your device. I prefer the apps stored locally on my PC, which removes the possibility of data collection. I would also advise trying them over the paid original software (Adobe, Microsoft, etc.) because if you move to another Operating System, such as Linux or Mac to Windows, you won’t have to learn a new application as a creative.

  • A World of micro business

    A World of micro business

    There are so many people looking to establish a new micro business today. But what is a micro business?

    A micro business is another name for a single person operation of a small business who is responsible for all actions and recordkeeping of a small business. In most cases, this micro business owner doesn’t have regular employees, but may have a small circle of paid contracted individuals who are assigned certain responsibilities to help lessen the workload.

    Why seek outside help?

    When you’re an owner of a micro business, your responsibilities include meeting and exceeding the expectations of clients, advertising / marketing, product development, and keeping track of financials. To satisfy these expectations can be overwhelming, especially when you have to remember to stay current on trend (COT) with research and development in your market, renewing and applying for annual registrations or licensing, and complying with quarterly and annual local, state, and federal laws and tax requirements.

    Most micro business owners will hire an accountant to keep record on their taxes and other financial requirements, while others will hire contractors to assist with video editing, marketing, etc. The main concern and focus of a micro business owner is their brand. I know that the word ‘brand’ has been overused, misinterpreted, and quite frankly abused as people now think that you have to establish a ‘brand’ in order to survive both personally and professionally.

    Technology and Organization

    Staying up to date on technology and using this technology as a tool in your micro business is essential to survival. As the world becomes smaller through instant communication, shorter attention spans, and social media, it’s most important to have a presence within social media on your choice of platform(s) which clearly allows you to be visible to your desired audience. While a cloud service isn’t an actual contractor doing work, it’s a paid monthly service to keep information safe.

    Whether you desire a specific brand of technology or prefer to create your own ecosystem, the central hub is the heart of everything within your business. I speaking about cloud services or hosting your own NAS, your information should remain private and secure. As for myself, I rely on both a NAS and cloud services to stay connected to my important documents and videos or pictures of product and services. While cloud services offer instant uploading, sharing, and saving, the NAS gives me complete control over my data, which I tend to back up at least once a month.

    This is just the tip of the iceberg

    As there are many sources online to hire a contractor to help you with your business goals, there are also many A.I. alternatives that can help or hinder your business – so please be careful. One service that I always count on and has never failed me is Google Workspace. I’ve been using Google Workspace for years for file sharing, client collaboration, scheduling, and even even moderate A.I. assistance.

error: Content is protected !!